How to Create and Share a Calendar in Thexyz Webmail

One calendar is fine for most people, but a second one for work, family or a shared room can keep things clearer. In Thexyz Webmail you add calendars in the calendar Administration window, then decide who can see or edit each one on its Permissions tab. This guide walks through creating a calendar, sharing it, the public iCalendar option, and deleting a calendar you no longer need.

Quick answer

In Calendar, open the calendar settings (gear icon) to reach Administration. On the Calendars tab click Add, type a Name and click Save. Open the new calendar again and use the Permissions tab to add people with + and set their Level, then click Save. To delete a calendar, select it and click Delete.

Calendars at a glance

Question	Answer
Where	Calendar → gear icon → Administration → Calendars
Create	Add → Name → Save
Share	Open the calendar → Permissions → +
Default sharing	Internal with Write; you as owner with Manage
Public link	Publish iCalendar file of last month and future events (readable by everyone)
Delete	Select the calendar → Delete

Screens checked in Thexyz Webmail, November 2026.

Step 1: Open Calendar Administration

1. Open Calendar from the main menu.
2. Click the gear icon. There is one in the top toolbar and one beside the Calendars heading in the left sidebar; depending on your webmail version, one of them opens Administration.

The Administration window has the tabs Calendars, Views, Resource groups, Resources and Categories. On Calendars you’ll see Add, Delete and Custom fields, and a list of calendars with their Name and Owner.

Step 2: Create the calendar

1. Click Add. A Calendar window opens on the Properties tab, with your account already filled in as User.
2. Type a Name, for example Tutorial Calendar.
3. Optionally tick Show birthdays from addressbook, Show holidays or Show completed tasks, and add a Comment or Tooltip text.
4. Click Save.

5. The new calendar appears in the Administration list.

To add appointments to it, see how to use the calendar and appointments in Thexyz Webmail.

Step 3: Share it with Permissions

1. In Administration, double-click the new calendar to open it again.
2. Click the Permissions tab. On a brand-new, unsaved calendar the Categories, Permissions and Import tabs are greyed out, which is why you save first.

Two rows are already there: Internal with Write, and you as owner with Manage.

3. Click + to add a person or group, then choose their Level.
4. To remove someone, select their row and click the trash icon.
5. Click Save.

Check the Internal row before you rely on a calendar being private: in our test new calendars came with Write for that group. Depending on your webmail version and account, you may want to lower or remove it.

Public iCalendar link

On the Properties tab there’s a box labelled Publish iCalendar file of last month and future events. Caution! The calendar will be readable to everyone. Ticking it creates a public feed, shown in Direct URL, that anyone with the link can subscribe to. Only use it for calendars with nothing private in them, such as office opening hours.

How to delete a calendar

1. In Administration → Calendars, click the calendar once to select it.
2. Click Delete, and confirm if you’re asked. The calendar disappears from the list.

Expect a deleted calendar’s appointments to go with it, so move or note anything you need first.

Tips and troubleshooting

• Permissions tab is greyed out. Save the calendar first, then open it again.
• Can’t find Administration. Try the other gear icon (toolbar or sidebar).
• Choose your default calendar. That’s set in My account → Calendar; see our My account tour.
• Sharing tasks too. See how to use tasks in Thexyz Webmail.
• Comparing suites. For the same job in OX, see calendar settings and sharing in OX App Suite.

Thexyz Webmail comes with Thexyz hosted email, so the same mail, calendar, contacts and tasks are available from any browser.

Frequently asked questions

How do I add a second calendar in Thexyz Webmail?
In Calendar, open Administration from the gear icon, click Add, type a Name and click Save.

How do I share a calendar?
Open the calendar in Administration, go to Permissions, click +, choose the person and Level, then Save.

Is my calendar public?
Not unless you tick Publish iCalendar file of last month and future events, which makes it readable to everyone with the link.

Sources

• Tested by Webmail Wiki in Thexyz Webmail, November 2026. Screenshots by Webmail Wiki; account details and mail contents blurred or cropped out.