How to Add Contacts and Create a Distribution List in OX App Suite

The OX App Suite Address Book stores the people you email, and a distribution list lets you email a whole group by typing one name. This guide shows how to add a contact, create a distribution list, add people to it, and delete a contact (with the Undo option if you change your mind).

Quick answer

Open the Address Book in OX App Suite and click New contact. Fill in the name, email and phone, then click Save. For a group, click the arrow next to New contact, choose New distribution list, enter a Name, add people in the Add contact field and click Create list.

Contacts at a glance

Question	Answer
Add a contact	New contact → fill in the form → Save
Create a group	Arrow next to New contact → New distribution list
Add list members	Type a name or email in Add contact
Where contacts live	My address books: Contacts, Collected addresses, Trash
Delete a contact	Select it → trash icon (an Undo notice appears briefly)

Screens checked in OX App Suite, November 2026.

Step 1: Add a new contact

1. Click the Address Book icon in the top bar.
2. Click New contact.
3. Enter a First name and Last name. Add a Company or Department if you like.
4. Fill in Email 1 and a phone number such as Cell phone. Use Add email, phone, fax for more fields, or Add personal info and Add business info for addresses, birthdays and job details.
5. Click Save.

The contact appears in the list. Click it to see its details and the Email, Call and Invite buttons.

Step 2: Create a distribution list

1. Click the small arrow next to New contact and choose New distribution list.

2. Type a Name for the list, for example “Test Team”.
3. In Add contact, start typing a name from your address book and pick it, or type an email address (e.g. john.doe@example.com) and press Enter. Each person appears under Participants.
4. Click Create list.

A “Distribution list has been saved” message confirms it, and the list appears in your contacts marked as a Distribution list.

Understanding the address books

The left-hand side of the Address Book lists your address books. Under My address books, Contacts holds the people you add yourself, Collected addresses gathers addresses from mail you’ve sent or received, and Trash keeps deleted contacts for a while. Under Public address books, All Users lists everyone in your organisation, if your provider has enabled it.

New contacts and distribution lists are saved in whichever address book is selected when you create them, so pick Contacts first to keep things tidy.

Step 3: Email the list, or delete a contact

To email everyone on the list, start typing the list’s name in the To field of a new email and pick it.

To delete a contact, select it in the list and click the trash icon in the toolbar. A notice confirms it’s been deleted, with an Undo button you can click straight away if you picked the wrong one.

Tips and troubleshooting

• Contacts you’ve emailed but never saved are often in Collected addresses under My address books.
• Deleted by mistake? Click Undo in the notice right away, or look in the address book’s Trash.
• Need a list of company colleagues? Check Public address books → All Users before adding people one by one.
• Typing a full address? Use the format shown in the window: john.doe@example.com, or “John Doe” <jd@example.com> to include a display name.

If you’re looking for hosted email, Thexyz email includes webmail you can use from any browser, along with calendar and contacts.

Frequently asked questions

What is a distribution list in OX App Suite?
It’s a named group of email addresses in your Address Book. Type the list’s name in To and every member gets the message.

Can I add someone who isn’t in my contacts to a distribution list?
Yes. Type their full email address in the Add contact field and press Enter. They’re added as an external contact.

Can I get a deleted contact back?
Click Undo in the “Contact deleted” notice straight away. If it’s gone, check the Trash address book under My address books.

Sources

• Tested by Webmail Wiki in OX App Suite, November 2026. Screenshots by Webmail Wiki; personal details blurred.