How to Share Your Contacts Address Book in OX App Suite

Sharing an address book means a colleague or assistant can look up the same contacts without you exporting and emailing a file. In OX App Suite, each address book is a folder with its own Share / Permissions option. This guide shows how to share the default Contacts address book and what each part of the permissions window does.

Quick answer

Open the Address Book, hover over Contacts under My address books and click the … button next to it. Choose Share / Permissions, type a name or address under Invite people, set Invite as (for example Viewer) and click Save.

Sharing contacts at a glance

Question	Answer
Where?	… next to Contacts → Share / Permissions
Who can see it	Who can access this folder?, default Invited people only
Add someone	Invite people
Their access	Invite as (ours showed Viewer)
Confirm	Save
Stop sharing	Unshare

Screens checked in OX App Suite, November 2026.

Step 1: Open the address book menu

1. Click the contacts icon in the top bar to open the Address Book.
2. In the left panel, under My address books, you’ll see Collected addresses, Contacts and Trash. Public address books holds All Users.
3. Hover over Contacts and click the … button next to it.
4. Choose Share / Permissions.

The same menu has Add to favorites, Import, Export and Properties. For moving contacts in and out, see how to import and export contacts.

Step 2: Invite people

The Permissions for folder “Contacts” window opens.

1. Check Who can access this folder?. Ours was set to Invited people only, which keeps the address book private to the people you add.
2. Under Invite people, type a name or email address in the Name or email address field, or click the address book icon at its right to pick someone.
3. Next to Invite as, check the access level. Ours showed Viewer, which suits someone who only needs to look contacts up. Click it to see the other levels.
4. Click Save.

Below the invite field is a list of everyone who already has access. You are listed as Owner, with a Details link.

Step 3: Change or stop sharing later

Open Share / Permissions again from the same menu. Unshare, at the bottom-left, removes the sharing; it was greyed out in our test because nobody had been invited yet. Cancel closes the window without saving.

We didn’t save a share in testing, so we haven’t shown how a shared address book appears for the other person.

Tips

• Share only some contacts? Create a separate address book for them and share that one instead of Contacts.
• Need a group for emailing? A distribution list may be all you need. See how to create a distribution list.
• Sharing a calendar works the same way. See calendar settings and sharing.

If you’re looking for hosted email, Thexyz email includes webmail you can use from any browser, along with calendar and contacts.

Frequently asked questions

How do I share contacts in OX App Suite?
In the Address Book, click the … next to Contacts, choose Share / Permissions, invite people under Invite people and click Save.

Can I give read-only access to my contacts?
Set Invite as to Viewer before you click Save.

How do I stop sharing an address book?
Open Share / Permissions again and click Unshare.

Sources

• Tested by Webmail Wiki in OX App Suite, November 2026. Screenshots by Webmail Wiki; personal details blurred.